Public-sector organizations including government, education and medical institutions (which we refer to as GEM) have a strict set of security needs. Using customer feedback and industry research, we’ve created a key and asset management system that maintains the strictest security standards. Below are just a few of the benefits of KeyTrak for GEM organizations.
Tackle big or small key management problems
GEM Plus, software we designed specifically to meet the needs of GEM organizations, helps you organize and track your keys and assets, even if you have multiple locations or strict accessibility requirements. With the ability to track everything from building keys to vehicles to work orders, using any combination of drawers, locker panels and lockdown key panels, the GEM Plus system can handle the key and asset tracking needs of any facility, large or small.
Track and control Employee use
To control users’ access to the system, we offer secure login options, including an optional biometric fingerprint reader and key fob reader.
For added security, the system allows you to create a multi-factor authentication process combining login options. Some of the most secure combinations are fingerprint and password (most secure), fingerprint and fob, or fob and password. You can also implement dual login requirements in which more than one employee must be involved in a transaction.
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Get Full Control Inventory and use reports
Our extensive reporting capabilities allow you to easily keep track of all checked-out keys, giving you a more complete picture of activity at your office and providing you with peace of mind. To manage physical assets ranging from satellite phones and global positioning systems to keys and weapons, you can use any combination of our 5-inch, 12-inch and 15-inch locker modules.
Daily email reports let you track all day-to-day system changes, and the custom reporting tool can be used to generate unique reports at an interval you decide.
Remote management any time, anywhere
If you’re responsible for managing multiple departments or buildings, our web portal, Web Plus, makes it possible for you to view system activity from the location of your choice using any computer with Internet access.
To help you fit your key and asset management responsibilities into your busy schedule, you can use the Auto Run Report feature to have detailed reports automatically sent to any number of email addresses.
Prioritize and track Work Orders
The KeyTrak work order tool can be used to organize and manage an office's work orders. It tracks what is being worked on, who is working on what, the supplies and parts needed and used in each work order, and the parts and supplies inventory. This helps maintenance staff prioritize requests and ensure the necessary parts will be on hand when needed.
Integrate with your current system
With our SmartLink Plus application, you can sync data between your KeyTrak system and your facility management system so you only need to check one system instead of two to get important data.
We also offer a direct integration with the Lenel OnGuard system, allowing you to import Lenel user data, including access card information, to your key control system. You can view transactions from the Lenel software as well, giving you the ability to monitor security concerns from one central location.
Package Tracking made easy
If your building routinely receives a large number of important packages, you can use our PackageTrak feature to handle package deliveries more efficiently and cut down on misplaced deliveries.
Utilizing a handheld barcode scanner and a digital signature capture pad, PackageTrak allows you to automatically generate a verifiable audit trail. From the moment a carrier drops off a package to the time it is picked up by the recipient, the KeyTrak system logs every step, protecting your business from liability and ensuring that recipients get their packages in a timely manner.